Identity protection has become a hot button issue over the past decade. Keeping private or sensitive information safe before and after it is destroyed is absolutely one of the biggest challenges facing businesses today. There are a few options to choose from if your company is faced with the challenge of safely and securely disposing outdated documents that contain information that could be the target of identity thieves. In-house, do-it-yourself shredding, drop-off shredding, off-site shredding, and mobile shredding are the 3 most popular document destruction solutions, but which one is the best fit for your company? Which shredding solution best services the unique needs of your business?
What Shredding Solutions Work the Best?
In-office shredding is a solution that comes with a lot of risk. The biggest risk associated with in-office shredding is the possibility that sensitive or private records may get exposed to people that are not supposed to see it. When sensitive documents are disposed of before they are shredded, they are particularly at risk to identity theft if they are not stored in a secure, locked bin or container. Sensitive documents are also at risk to identity theft if your in-house shredding machine is not professional quality and does not shred documents to a high standard.
On top of the risk factors, In-office shredding also comes with additional challenges. In-house shredding can demand a significant amount of labor hours. This is important time that will take your employees away from focusing on their key job-related tasks. In-house shredding machines are also not able to process thick paper stock such as card stock and folders so they must be removed by hand. In addition, most shredding machines cannot process staples, paper clips or other non-paper elements, so there will be labor involved in removing them as well. A business must also factor in the inevitable inconvenience of shredding machine breakdowns and maintenance.
The only secure way to safely get rid of sensitive documents is to have the materials destroyed by a professional document destruction company. There are 3 major document destruction services offered by the pros. A business looking for secure paper shredding in Austin or document destruction in San Antonio, as well as other major locations like Waco and Temple should understand their options.
Secure Document Destruction Options
Drop-off shredding is the lowest price solution offered by document destruction professionals. Drop off shredding involves your company compiling and transferring your disposed documents to a shredding facility for destruction. Documents can usually be submitted in bins, boxes, or bags. Pricing is typically based on a per pound basis. Your documents will be stored in the shredding company’s secure facility under camera surveillance until they are destroyed. Once destroyed, the shredding company will provide you with a “certificate of destruction” for your business records to prove that all your documents were destroyed in accordance with industry regulations and privacy laws.
Off-site shredding is when a professional shredding company comes to your location to collect your disposed documents, then transfers them securely to a shredding facility for destruction. In the off site shredding process, the shredding company will provide securely locked disposal bins for your sensitive documents that will ensure their privacy. When the shredding professional arrives at your business, they will transfer your documents via the locked bins to a secure transfer truck. The truck will then deliver your documents to the shredding facility. Every moment of the truck route is recorded via GPS tracking to further ensure security. When your documents reach the shredding location, they are stored in the shredding company’s secure facility under camera surveillance until they are destroyed. Once destroyed, the shredding company will provide you with a “certificate of destruction” for your business records to prove that all your documents were destroyed in accordance with industry regulations and privacy laws.
On-Site Mobile Shredding
On-site mobile shredding is usually the most expensive professional paper shredding option, but in many cases, it offers business owners the most peace of mind that all their sensitive paper documents have been securely destroyed. Like the off-site shredding service, in on site mobile shredding the shredding company will provide your business with securely locked storage bins to place all your disposed documents in. At a scheduled time, a shredding professional will come to your business in a state-of-the-art mobile shredding truck. Your disposed paper documents will be transferred to the mobile shredding truck via the locked bins and loaded into the shredding truck. Your sensitive documents will then be destroyed on-site in front of a representative from your company. Once destroyed, the shredding company will provide you with a “certificate of destruction” for your business records to prove that all your documents were destroyed in accordance with industry regulations and privacy laws.